Access to Information

Financial information 

LGMA is obliged to publish certain financial information including details of all purchase orders over €20,000. You can find that information here.

Freedom of Information 

Under the Freedom of Information Act 2014, anyone is entitled to apply to the Local Government Management Agency for access to information that is held by it and not otherwise publicly available.

Applications for information under the Freedom of Information Act should be addressed to:

Freedom of Information Officer,
Local Government Management Agency
35-39 Usher’s Quay,
Dublin 8
D08 XKP7

Phone (01) 6332200
Email foi@lgma.ie

How to get information under the Freedom of Information Act 2014

Applications must be in writing and should indicate that the information is sought under the Freedom of Information Act. To facilitate access, a person may complete the attached form entitled ‘Request for Access to Records under the Freedom of Information Act 2014’. Please give as much detail as possible to enable the staff of the office to identify the record. If you have difficulty in identifying the precise records which you require, the staff of the office will be happy to assist you in preparing your request.

The Local Government Management Agency is obliged to respond to the request within four weeks. Requests are due to be acknowledged within two weeks.

Under the Freedom of Information Act, anyone is entitled to apply to the LGMA for access to information that is held by it and not otherwise publicly available. Each person has a right to:

  • access to records held by LGMA,
  • correction of personal information relating to oneself held by LGMA where it is inaccurate, incomplete or misleading,
  • access to reasons for decisions made by LGMA directly affecting oneself.

The following records come within the scope of the Act:

  • all records relating to personal information held by LGMA irrespective of when created,
  • all other records created from the 21st April 1998,
  • any other records necessary to the understanding of a current record.

The right of access does not apply to “exempt records” which are specified in detail in the Act.  The Act does not apply to records already publicly available.

Applications under the Freedom of Information Act

Applications for information under the Freedom of Information Act should be addressed to:

Freedom of Information Officer,
Local Government Management Agency
35-39 Usher’s Quay,
Dublin 8.
D08 XKP7
Email foi@lgma.ie

No fee applies when making an FOI request.

Charges for Search, Retrieval and Copying of Records

Charges may be applied by LGMA for the time spent finding and retrieving records, and for any copying costs incurred in providing you with the material requested. It is very unlikely that any charges will be applied in respect of personal records, except where many records are involved.

If the cost of search, retrieval and copying is €100 or less, no charge is applied. If the charge exceeds €100, full fees apply. You cannot be charged more than €500.

If the estimated cost of search, retrieval and copying is more than €700, LGMA can refuse to process your request to bring the search, retrieval and copying fees below this limit.

Rights of Review and Appeal

The Act sets out a series of exemptions to protect sensitive information where its disclosure may damage key interests of the State or of third parties. Where a public body invokes these provisions to withhold information, the decision may be appealed. Decisions in relation to deferral of access, charges, forms of access, etc. may also be the subject of appeal. Details of the appeals mechanisms are as follows:

Internal Review

You may seek internal review of the initial decision if:

  • You are dissatisfied with the initial response received e.g. refusal of information, form of access, charges, etc., or
  • The application has not received a reply within 4 weeks of your initial application. This is deemed to be a refusal of the request and allows the applicant to proceed to internal review.

The review is carried out by an official at a higher level. Requests for internal review should be submitted in writing to:

Freedom of Information Officer,
Local Government Management Agency
35-39 Usher’s Quay,
Dublin 8.
D08 XKP7 

Email foi@lgma.ie

Such a request for internal review must be submitted within four weeks of the initial decision. The internal review must be completed within three weeks. The internal review must normally be completed before an appeal may be made to the Information Commissioner.

  • A standard fee of €30 must accompany an application for internal review under section 21.
  • A reduced fee of €10 applies if the person bringing the application is a medical card holder or a dependant of a medical card holder.

The following internal review applications are exempt:

1.       an application in relation to a decision concerning records containing only personal information related to the applicant.

2.       an application in relation to a decision under section 9 (right of amendment of records relating to personal information).

3.       an application in relation to a decision under section 10 (right of person to information regarding acts of public bodies affecting the person).

4.       an application in relation to a decision to charge a fee or deposit, or a fee or deposit of an amount.

Review by the Information Commissioner

Following completion of internal review, an applicant may seek an independent review of the decision from the Information Commissioner. Also, if you have not received a reply to your application for internal review within three weeks, this is deemed to be a refusal and an applicant may appeal the matter to the Commissioner.

Appeals in writing may be made to the Information Commissioner at the following address:

Officer of the Information Commissioner,
18 Lower Leeson Street,
Dublin 2.

Phone (01) 639 5689 or Lo-Call 1890 22 30 30

Fax (01) 661 0570 Web www.oic.ie

His or her findings will be binding, subject to appeal to the High Court on a point of law.

A standard fee of €50 must accompany applications to the Information Commissioner for review of decisions made by public bodies under section 22.

A reduced fee of €15 applies if

  • the person bringing the application is a medical card holder or a dependant of a medical card holder or
  • the person is specified in section 38(2) i.e. a third party with the right to apply directly to the Information Commissioner where a public body decides to release their information on public interest grounds.

The following applications to the Information Commissioner are exempt:

1.       an application concerning records containing only personal information related to the applicant.

2.       an application in relation a decision under section 9 (right of amendment of records relating to personal information)

3.       an application in relation to a decision under section 10 (right of person to information regarding acts of public bodies affecting the person).

Freedom of Information Fees (Table)

Guide to fees relating to Freedom of Information Requests/Applications effective from Tuesday 14th October 2014

Type of request/applicationStandard feeReduced fee* & ** & ***
Request for a record under section 12
Initial requestNo chargeNo charge
Internal appeal€30€10
Appeal to Information Commissioner€50€15
Request under section 12 for personal informationNo chargeNo charge
Application under section 9 for amendment of a record containing incorrect, incomplete or misleading personal informationNo chargeNo charge
Application under section 10 for the reasons fora  decision affecting the individualNo chargeNo charge

* Fee will not apply where a person appeals a decision to charge a fee or deposit, or a fee or deposit of an amount under section 27 of the FOI Act

**Reduced fee will apply in respect of third parties who appeal a decision of a public body to release their information on public interest grounds

***Reduced fee will apply to medical card holders and their dependants on production of their medical card

Access to Information on the Environment

Applications for Access to Information on the Environment should be made to:

AIE Information Officer
Local Government Management Agency,
35-39 Usher’s Quay,
Dublin 8, D08 XKP7

When making a request for information under the Access to Information on the Environment Regulations you are required to:

  • state that the application is being made under the AIE Regulations and submit it in writing or electronic form nmchugh@lgma.ie.
  • provide your contact details,
  • state, in terms that are as specific as possible, the environmental information required, and specify the form and manner of access desired.

Normally you will be notified of the decision on your request within 1 month of its receipt.

What can I do if I am unhappy with a decision on my request?

If you consider that your original request for environmental information was refused wholly or partially, or was otherwise not properly dealt with in accordance with the provisions of the AIE Regulations, you may, not later than one month following the receipt of the decision from the LGMA, request that the LGMA carry out an internal review of the decision in part or in whole.

No fee will be charged for the internal review process.

A written outcome of the review informing you of the decision, the reason for the decision and advising you of your right of appeal to the Commissioner for Environmental Information, including the time limits and fees associated with such an appeal, will be issued to you within one month of the date of receipt of the request.

Fees

As provided for in the AIE Regulations, there is no initial fee required when lodging a request for information under AIE to the LGMA. A public authority may however, charge a reasonable fee for supplying environmental information in accordance with the Regulations.

The LGMA has set these fees as follows:

  • If an applicant requires hard copies there may be a fee of €0.04 per sheet depending on the volume of information contained in the request.
  • A charge of 10.16 euro applies to the provision of information on CD-ROM.
  • Details of charges, if any, will be advised in the final decision letter.
  • If you have any queries, the Information Officer can be contacted by telephone at 01 633 2344, or emailed at nmchugh@lgma.ie.